1. General Information
18xx Belgium is part of Spellenclub Mechelen vzw.
Spellenclub Mechelen vzw
firstname.lastname@example.org & email@example.com
Convention: 5th Belgian 18xx Convention, 29 May – 1 June 2020
Organizers/Organization: 18xx Belgium, part of Spellenclub Mechelen vzw
Building/College: Sint-Romboutscollege, Veemarkt 56, Mechelen, Belgium
2. Acceptance of Agreement
All attendees of the 5th Belgian 18xx Convention, 29 May – 1 June 2019 in Mechelen, Belgium, who register and pay, automatically accept the terms of service agreement and the assumption of risk and release of liability described below.
3. Registration & Payment
The 5th Belgian 18xx Convention is a private event, only accessible after registration, payment and approval or after personal invitation.
Attendees to the convention need to register online and pay by bank transfer before the start of the convention. In case of payment close to the date of the event, proof of payment may be requested by the organization.
There are no paper/digital event tickets, there is only a registration list. Attendees will have to identify themselves at the entrance of the convention.
Exchange requests can be sent to firstname.lastname@example.org.
Cancellations and refund requests need to be sent to info@18xxBelgium.com. Refunds are only possible if the cancellation is made at least one month before the convention.
Attendees ages 15 and younger need to be accompanied by a parent or guardian.
Accompanying persons also need to register online. Accompanying persons will be allowed to access the playing area, but will not be eligible to participate in gaming sessions.
Attendees can specify a preference for game sessions and games upon registration, though 18xx Belgium cannot guarantee satisfying all attendees for all preferences.
4. Access & Parking
Access to the college is strictly limited to attendees on the registration list and registered accompanying persons (online registration and payment required).
Parking your car inside the college is only possible after registration of your number plate and explicit approval by the organization. Entering and exiting the college by car might be only possible at limited times, announced by the organization upon approval of your registration. The organization is not responsible for any damage to or theft from your car. A fee will be charged for the registration of your car.
5. Convention’s Liability
All attendees agree to assume all risks of participating in the convention and release Spellenclub Mechelen vzw & 18xx Belgium from any liability for loss, damage or injury to your person and property while attending the convention, to the widest extent permissible by law.
6. General Conduct
All attendees acknowledge that disruptive behavior, inappropriate and unlawful conduct, and harassment in any form will not be tolerated. Violation of convention policies may result in expulsion from the convention without refund.
All attendees acknowledge that not following the instructions given by the organizers may result in expulsion from the convention without refund.
Attendees acknowledge that not following the time schedule of the organizers may lead to the expulsion from game sessions. All games come from personal collections and should be treated with care and respect. Attendees providing personal copies for game sessions release 18xx Belgium from any liability for theft, loss or damage to your games while attending the convention. Attendees acknowledge that lack of care and respect for personal property may result in expulsion from the game sessions and even from the convention.
The foregoing is without prejudice to any other legal action 18xx Belgium might take.
No alcoholic drinks may be brought to the convention.
No smoking is allowed within the college, as ordered by the Belgian law of public buildings.
No commercial activities may be exploited within the college before, during or after the convention, except after explicit approval by the organization.
8. Privacy & Personal Data
18xx Belgium will only use the personal data of the participants in relation to the convention and, subject to the following paragraphs, undertakes to delete the personal data after the convention.
Attendees may opt to be included in a contact list to be informed about future events of 18xx Belgium and/or Spellenclub Mechelen vzw. The personal data of this contact list will only be used to promote future events of the aforementioned organizations and will not be sold to third parties. The attendees choosing to register on the contact list, may at any time request that their personal data are removed from the list.
Pictures and recordings may be made during the convention. All attendees agree that 18xx Belgium may use these pictures and recordings to promote its future activities or other activities by Spellenclub Mechelen vzw. The attendees further agree that convention information, including their name, may be posted on the websites (www.18xxBelgium.com & www.spellenclubmechelen.com) or the Facebook page (18xx Belgium).
Attendees shall have the right to request that pictures or recordings in which they appear prominently, are removed from the website, or that they are made unrecognizable. Attendees may similarly request that their full name is not included in convention information. In such case, only the first name of said attendee will be included.
All agreements and events to which these terms and conditions apply, will be governed exclusively by Belgian law.
All disputes that may ensue from or in connection to the agreement or the event to which these terms and conditions apply, will be submitted to the competent court of Mechelen.